Recently I came across something very helpful and interesting that I had seen years ago but totally forgot about. It is actually called the Eisenhower Matrix because Dwight D Eisenhower developed it years ago, to increase productivity. We often spend way too much time doing things that we do not need to be doing, and way too little time doing things that will make a difference in our business and in our lives.
There are two categories: Important and Urgent.
Make a list of all of the tasks that you do. Then, think about each one and decide if it is Important AND Urgent. If so, then you must take care of it yourself. If a task is Urgent but not Important, delegate this to some other capable person. If a task is not Urgent but it is Important, you can think about this and decide later what to do with this.
If a task is not Urgent, and not Important, Delete this from your list. It is a distraction from your success.
Take some time to think about each of your responsibilities in this way. Then take action according to the instructions above. You will be amazed how much more you will get done!!